Cloud Back Office

Cloud Back Office · Inventory

Order what you sell.
Not what you guess.

The ordering worksheet pulls real sales velocity for every item — parent and child units combined — and tells you what to buy. Competitors are calling this "AI ordering" in 2026. InsightRS has done it for 25+ years.

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Insight Cloud Back Office Inventory — ordering worksheet
Sales-based purchase advice

Your own sales data, doing the math.

Sales-based purchase advice worksheet
  • Computer-assisted ordering
    Order on min, max, desired, or calculated sales values — average or periodic. You choose the method; the worksheet does the work.
  • Consumption-based ordering
    Generate orders comparing average or actual sales over any date range against current quantity on hand.
  • Repackage-aware ordering
    Pack on-hand and pack sales roll into the carton, so cartons order correctly including their pack values — essential for cigarettes.
  • Back-order tracking
    Items not received go on back-order; received items post to inventory, and back-ordered items post when they arrive.
Receiving, counts & variance

Tight stock, caught shrink.

  • Flexible adjustments
    Add products one at a time or in groups; Delete 0 Qty, Set 0 Qty for full physicals, with values auto-calculated.
  • Variance reporting
    The difference between on-hand in software and the actual count, highlighted by both quantity and dollar value.
  • Track stock your way
    Average or current costing, with levels allowed to go negative and be caught up later.
  • Receive with Handy
    Receive and transmit orders electronically or with the Handy App in your pocket — pistol grip optional for serious counts.
EDI invoice importing

Invoices that import themselves.

Distributor invoices import straight into the back office, with color-coded margin changes and one-step posting to the price book and a purchase order. It's deep enough to have its own page.

  • Color-coded margin changes
    See margin erosion the moment an invoice lands — red for down, green for up, highlighted new items.
  • The full EDI walkthrough
    Automatic item creation, Copy Prices for tobacco, one-step posting, and AI invoice reading (June 2026) — see the EDI deep dive.

See everything.
Buy it online.

Pricing is on the website. No demo required.

Buy The EDI deep dive Back to Cloud Back Office

Or call us — (518) 633-4111. Cristal answers.