Cloud Back Office

Cloud Back Office · EDI

See margin erosion
the moment it lands.

Import electronic invoices from your suppliers and let the EDI grid show you — in color — exactly where costs and margins changed, so you can act before it eats your week. New items are created automatically. The engine has run on real operator data for 25+ years.

Buy Back to Cloud Back Office
Data exchange

Any vendor's file, into one grid.

  • Import electronic invoices
    Pull supplier invoices straight into the EDI grid. Multiple vendors can be set up so virtually any vendor's file format works.
  • Flexible file mapping
    Map data from vendor files — or from handheld units and other collection devices — into the fields that matter.
  • Create new products automatically
    Imported invoices populate the grid with both new and matching products. Isolate the new ones, set department and details at once, and post them ready to send to the POS.
The color-coded grid

Margin changes you can't miss.

Most POS competitors don't have automated EDI with margin-change highlighting. Insight POS does — so you see erosion in real time, as invoices come in.

  • Color at a glance
    No change, margin reduced (red), margin increased (green), or new item — highlighted in the grid so you can act immediately.
  • Change price & cost
    If the vendor includes retail prices, the price book updates automatically; tools calculate prices to a desired margin, and you can adjust inside the grid before posting.
  • Copy Prices for tobacco
    Where a vendor doesn't maintain retail prices and regional pricing varies, copy the current price into the new-price field and update only the cost.
  • Post to price book & PO
    A single action posts to the price book and creates a purchase order in Inventory — checked against the packing list, then posted to update cost, on-hand, and purchase history.
What's next

The modern front end. On a proven engine.

  • AI invoice reading — June 2026
    PDF and photo invoice reading lands on top of the 25-year-old EDI engine. Competitors advertise invoice reading as a new AI feature — they have the front end; the plumbing underneath is what takes decades.
  • Flexible vendor support
    Standard formats and comma-separated values are supported alongside named distributor formats; the vendor list is re-verified for V4.

See everything.
Buy it online.

Pricing is on the website. No demo required.

Buy Inventory Back to Cloud Back Office

Or call us — (518) 633-4111. Cristal answers.